RecordPoint's approach to DSPM

When it comes to cybersecurity, it is no longer enough to secure the perimeter.

In 2024, 90% of businesses leverage a hybrid- or multi-cloud environment to capture, classify, and store their data. While this allows teams to use the best tool for the job, this approach also leads to a given organization possessing a large collection of siloed data sources, enables information to travel from a one data source to another, and makes information governance more difficult, creating significant security challenges.

Data security posture management (DSPM) offers a solution to this problem. Unlike traditional security approaches that focus on protecting networks, applications or devices, DSPM allows for a data-centric approach to security. With DSPM you gain a centralized view of your data, so you can see where your sensitive data is held, who has access to it, and whether it is secure. Rather than an often-futile effort to secure the perimeter – which continuously grows more difficult due to data sprawl and data silos – DSPM allows you to focus on the sensitive data itself.

A DSPM strategy does this via five key capabilities:

• Data discovery and identification. Map your data landscape to identify structured and unstructured data sources across your cloud and on-premises environments.

• Data classification and categorization. Tag and classify your sensitive data automatically, while determining who has access to data, how the data is being used, and if your data governance policies are enforced by any regulatory frameworks, such as the General Data Privacy Regulation (GDPR) or Health Insurance Portability and Accountability Act (HIPAA).

• Risk assessment and vulnerability detection. Automatically identify vulnerabilities and potential attack paths that could lead to a breach, such as problems with data flow, misconfigurations, access control monitoring, and compliance risk.

• Reporting and alerting. Report vulnerabilities in real-time on a centralized dashboard.

• Remediation and incident response. Offer advice or enable automated remediation to recover from an incident.

The RecordPoint approach

RecordPoint offers next-generation data lifecycle management and acts as a core component of a DSPM strategy. The platform enables visibility and control of your data throughout the lifecycle, and can help you discover, understand, and act on your data, no matter where it’s located.

Data discovery

RecordPoint can connect to all of your essential business systems, including  Microsoft 365, Salesforce, and Workday, allowing you to understand what data you have and where it lives with a continuous inventory and cataloging, so you are ready to act on it. You can view every data asset you possess in one central place, including dark data, without having to move a thing.

Data classification and categorization

RecordPoint’s machine learning and security models allow you to understand where your sensitive data, like Personally Identifiable Information (PII) and Payment Card Industry (PCI) data, is stored, so you can take action to protect it. The platform’s Intelligence Signaling feature scans incoming data and records for PII—from critical PII like social security numbers, tax file numbers, driver’s license numbers, and passport details, to less sensitive PII like names, email addresses, and phone numbers—as well as PCI data.    

Then RecordPoint’s Classification Intelligence feature allows users to train a machine learning model to automatically categorize data based on content and context. These models can be built through a simple interface and include key features like prediction probability scores.

Data minimization

There is no exposure risk for data you do not have. RecordPoint allows you to manage retention and disposal of all your data, in line with regulations like the General Data Protection Regulation (GDPR), to ensure that you store the minimum amount of data you need. In addition to improving your risk and security posture, a robust data minimization approach reduces your ongoing storage costs and allows your teams to find the data they need without wading through redundant, obsolete, or trivial data (ROT), and thus, work more efficiently.

Data loss prevention

With RecordPoint, a proactive approach to data management means sensitive data is accurately classified and disposed of based on privacy metadata. So, your organization not only holds the minimum amount of data required, but also deeply understands the data that remains. RecordPoint allows you to maintain a complete version history, with binary version protection.  

Complete Version History  

RecordPoint can keep track of every version of a document or record that is stored within it. This means you can view previous iterations of a file and see what changes were made.

Binary Version Protection

RecordPoint not only tracks changes in text or metadata but also ensures that the actual binary files (like documents, images, videos) are stored securely and can be retrieved accurately for each version. This protection ensures that the integrity and authenticity of the binary files are maintained across different versions.

Remediation

The way you respond to a data breach matters a lot, both for maintaining compliance and customer trust. A recent report from the Office of the Australian Information Commissioner (OAIC) stated only 12% of Australians said there was ‘nothing an entity could do that would influence them to stay after a data breach.’

With strong data governance practices, and a thorough understanding of what you have, where it is, and who has access, you can ensure you can respond quickly and effectively to a data breach.

If a breach were to happen, RecordPoint can help you understand what data – and which customers – were affected, so your response and remediation processes can be much more targeted and effective.

Discover a better platform

Whatever your business, you likely have challenges with cybersecurity at the data layer. If you want to learn more about how RecordPoint can fit into your DSPM strategy, explore the platform now, or book a demo for a full walk-through.

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